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Fuel Management

Functional, reliable and cost effective solution enabling improved efficiency through automated access and control of retail filling stations and fuel depots.

Standard Added Value

  • Traceability - tracks all fuel-flow (refinery to retail), all retailers (large or small)
  • Modular and scalable - accommodates smaller retailer functionality and budget needs
  • Backward compatibility:
    • Integrates with 99% of current ATG systems at existing sites
    • On-road fuelling - existing client “tag” to PetroMan potential
  • Foreign fuel - presence determination and management
  • Implementation-ready - Existing software & hardware can be integrated with current retail sites (E.g., ATG)
  • Mobile applications (Custom ‘Apps’ for fleet managers and retailers)
  • Integrated system that eliminates add-ons and sub-systems
  • Increased management efficiency at retail level
Forecourt Control Functions

Our ‘all-in-one’ forecourt controllers provide:

  • Dispenser management
  • Tank monitoring – Wet Stock Management
  • Reporting (Standard and custom)
  • Fraud detection
  • Reconciliation
  • Remote price changes
  • Cloud-based server control
  • Compensated-volume calculations
  • Mobile ‘App’ for retail owner/manager
  • Multiple fueling authorization options

Forecourt Control Features

  • Supports more than 100 brands of dispensers
  • Supports 99% of ATG systems and probes
  • Supports simultaneous operation of 50 dispensers and 50 tanks per retail site
  • SSL/TLS layers for secured communication
  • Built-in web-server for monitoring, configuration, reporting and control
  • Communication interfaces: RS-232, RS-485 and Ethernet
  • Automatic data storage of pump sales and tank measurements to local database
  • Anti fraud functionality
  • Remote fuel price changes

Wet Stock Control

Inventory Management – Refinery to Retail site

  • Stock management application collects, records and displays all product movement.
  • ATG system monitoring reduces manual errors
  • Incoming & outgoing product movement:
    • – Real-time summary screens, price reports, accurate reconciliation
    • – Support pickup rack, orders and load authorization for various modes
    • – Multiple distribution channels (Ship, Pipeline, Rail, Road)
  • Single, scalable software application for small, large, single, multiple terminals
  • System interface accommodates depot partners, customers and transporters
  • Facility control, status loading points, control of terminal loading access and authority (who, what, when)
  • Audit trails
  • Congestion management, loading slot (date & time) booking, integrated with retail site
  • Reports and extracts allow personnel to track all movement types in and out of the terminal

Wet Stock Control with ATG

Wet stock management at retail sites

  • Automatic detection, retail site in-tank deliveries and discharges
    • – Foreign fuel determination
  • Automatic calculation of fuel temperature-compensated volume
  • Automatic calculation of fuel mass, based on fuel density
  • Reconciliation reports, comparison of nozzle/dispenser sales and tank levels
    • – Replenishment alerts
    • – Auto ordering

Wet Stock Control without ATG

Wet stock management at retail sites

  • Dip readings - In-tank deliveries and discharges added to the system manually
  • Interface with central inventory system, retail site for mass fuel balancing
  • Automatic operation with storage of pump sales and tank measurements to local database
    • – Foreign fuel detection
    • – Replenishment alerts
    • – Auto ordering

Wet Stock Value add

  • Mass volume of stock on hand at all time ensures more accurate demand planning
  • Reconciliation with the POS provides a total sales overview which assists in tracking foreign fuels
  • Available high & low-level tank measurements allows:
    • – More accurate ordering volumes with slot delivery
    • – Better just-in-time delivery


POS Software Functionality

  • Provides control of technical processes and forecourt equipment
    • – Fuel dispensers, ATG systems, price boards, car washes, etc.
  • Provides multiple payment forms for retail product sales
  • Automated reporting
  • Provides visibility of pump attendants' operations
  • Provision of discount-bonus loyalty card systems for customers
  • Automated identification of vehicles
  • Remote monitoring of fuel station operations
  • Remote reporting of operations across a fuel station network
  • Dry stock functionality (E.g., Deli, Bakery)
  • Accounting functions
    • – Financial reports, capturing expenses, monitor creditors and sales.
  • ERP Interface

Reporting Types

Scheduled and on-demand report generation

  • ATG
  • Sales (By nozzle, by day, etc.)
  • Logs and Graphic display options
  • Daily and monthly reports, including Day-end
  • Financial reports
  • Personnel reports
  • Wet and dry stock reconciliation
  • Foreign Fuel
  • Trends & Forecasts
  • Customer reports (Loyalty, usage, etc.)

Platform Interfacing

  • Interface with any ERP system (E.g., SAP, JDE, MS Dynamics)
  • Interface with POS to ensure reconsolidation
  • Data housed locally at POS and remote server
  • Intermediate platform integration (E.g., MII - Manufacturing Integration and Intelligence) including multiple data sources
  • Persistent staging area (PSA) interfacing E.g., Staging tables, flat files, etc.)

Fuel Card

Fuel Cards system for petrol stations

  • Web-based card management
    • – Fuel card
    • – Corporate card
    • – Discount card / loyalty programs
  • Creation of fuel wallets and discount policies
  • Issuing and management of fuel cards
  • Management of cardholders
  • ‘Topping up’ of fuel cards – Customers and accounts

Commercial Viability

Electronic on road + home-based fueling

The design, flexibility and reliability of PetroMan technology enables superior system functionality, effectiveness and efficiency.

This competitive advantage allows PetroMan to successfully provide and implement comprehensive, leading-edge fuel management solutions at significantly lower costs, compared to conventional fuel management systems.